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AiServa
AiServa for Procurement

Private AI for procurement, every quotation compared.

Procurement lives on quotations that never arrive in the same format, invoices that must match POs and delivery orders, and supplier terms buried in PDFs. AiServa reads them all on your own server, lines quotations up item by item, and flags every mismatch before anything is approved or paid.

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A Malaysian procurement officer comparing three printed supplier quotations side by side with a comparison table on the monitor behind

What slows procurement down today.

01

Quotations in every layout

Three suppliers, three formats, different units, currencies, lead times and exclusions. Comparing them fairly takes hours.

02

Invoices that almost match

Price, quantity or tax differs slightly from the PO or the delivery order, and it is caught after payment, if at all.

03

Supplier pricing is confidential

Negotiated prices and terms are commercially sensitive and should not be sent to a public AI service.

What AiServa does for procurement.

Each task runs on your own AiServa server. The AI prepares; a professional reviews and decides.

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Quotation Comparison

Items, quantities, unit prices, lead times, payment terms, warranty and exclusions extracted from every quote and aligned side by side against the RFQ.

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Three-Way Matching

Invoices matched against POs and delivery orders, with price, quantity and tax differences listed before payment.

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RFQ Drafting

RFQs drafted from a requisition and past RFQs for similar items, with specification and terms included.

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Price History and Benchmarks

Ask what was paid before, by whom, and when, straight from PO history.

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Vendor Terms Search

Payment, warranty, penalty and termination terms found across supplier contracts, with the clause cited.

Have a Job of Your Own?

Turn it into a skill or a command in your own workspace, add the documents to a knowledge base, and every colleague can run it the same way.

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Ask your own documents. Get the source.

A private RAG knowledge base indexes the documents you already have with a local embedding model and vector database. Every answer cites the file and page. How RAG works.

Documents it reads

  • Supplier quotations
  • RFQs and tender documents
  • Purchase orders
  • Delivery orders and GRNs
  • Supplier invoices
  • Supplier contracts and price agreements
  • Approved vendor list
  • Vendor evaluation records

Example Questions

Which supplier offered the shortest lead time for item 4 on RFQ 2291?

SourceThree quotations compared, item 4

What were the last three prices we paid for 6mm aluminium sheet?

SourcePO history, 3 matching POs

Which invoices this week do not match their PO?

SourceInvoice to PO match, 5 exceptions

What are the payment and warranty terms in our agreement with this vendor?

SourceSupply agreement, clauses 7 and 11

Illustrative questions. Document names and references are examples.

Three supplier quotations with violet tabs laid side by side while a buyer points at one, a comparison chart on the monitor behind
Quotations in any layout, lined up item by item against the RFQ.

One workflow, automated end to end.

Quotation to purchase order, run by an AiServa workflow agent with a human approval step. How workflow automation works.

  1. 01 AI

    Quotations arrive in purchasing@

  2. 02 AI

    Each quote parsed and normalised

  3. 03 AI

    Past prices and vendor status looked up

  4. 04 AI

    Comparison and recommendation prepared

  5. 05 Human

    Buyer approves or edits

  6. 06 AI

    Draft PO created and logged

What procurement use.

See Every Capability
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AI Agent

An agent that finishes the task, not a chat box.

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Workflow With Sign-Off

Multi-step work with a person approving.

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Tender and RFP Responses

A first draft instead of a blank page.

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Delivery Document Checks

DOs, PODs and shipping papers cross-checked.

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Approvals

Ask, approve, and keep a record.

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Browser Controller

Works a website the way a person would.

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File Tools

Hands back real files, not just text.

Confidential by where it runs.

Supplier prices and negotiated terms are commercially confidential. AiServa reads them on your own server, reads from the ERP through a read-only connection by default, and prepares POs only behind an approval step, with every action in the audit log.

Runs on your server
Role-based access
Every answer logged

More on security, access control and air-gapped deployment.

Questions Procurement Ask

Does AiServa choose the supplier?expand_more

No. It prepares a fair, item-by-item comparison and highlights the cheapest compliant option and every deviation. The buyer decides.

Can it handle different currencies and units?expand_more

Yes. Units and currencies are normalised using the conversion rates and rules you set, and every conversion is shown in the comparison.

Does it connect to our ERP?expand_more

Yes, if the ERP has an MCP server: your administrators add it under MCP Servers, set to ask before every use. Anything that changes data, such as a draft PO, can go through Approvals first.

AiServa for other professions

Engineers Lawyers Accountants Doctors and Clinics Architects and QS HR Professionals Educators Property Agents and Valuers Insurance and Claims Logistics and Supply Chain Consultants

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