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AiServa
AiServa for HR Professionals

Private AI for HR, employee data stays yours.

HR answers the same questions every week, reads hundreds of CVs per opening, and drafts letters that follow the same pattern. AiServa answers staff from your own handbook with the policy cited, helps shortlist candidates, and drafts letters and onboarding packs, with employee data processed only on your own server.

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A Malaysian HR manager in a bright meeting room guiding a new employee through an onboarding checklist on a laptop, an employee handbook on the table

What slows hr professionals down today.

01

The same policy questions, every week

How much leave carries forward, what can be claimed, who approves overtime. The answers are in the handbook, but staff ask HR.

02

CV piles for every opening

A single role can bring in hundreds of applications, and skim-reading them is where good candidates get missed.

03

Employee records are personal data

Salaries, medical leave and disciplinary files are exactly what should not be sent to a public AI service.

What AiServa does for hr professionals.

Each task runs on your own AiServa server. The AI prepares; a professional reviews and decides.

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Policy Assistant for Staff

Staff ask about leave, claims, benefits and procedures and get an answer from your handbook, with the section cited, at any hour.

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CV Screening and Shortlisting

Every CV read against the job requirements, with a shortlist that shows why each candidate matched. Final selection stays with the hiring team.

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Letters and Documents

Offer, confirmation, transfer and warning letters drafted from your templates and the employee record, for HR to approve.

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Onboarding Packs

Role-specific onboarding checklists, welcome notes and first-week plans prepared for each new hire.

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Appraisal and Exit Summaries

Appraisal comments and exit interview notes summarised into themes for HR and management.

Have a Job of Your Own?

Turn it into a skill or a command in your own workspace, add the documents to a knowledge base, and every colleague can run it the same way.

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Ask your own documents. Get the source.

A private RAG knowledge base indexes the documents you already have with a local embedding model and vector database. Every answer cites the file and page. How RAG works.

Documents it reads

  • Employee handbook and policies
  • Leave, claims and benefits schedules
  • Job descriptions
  • CVs and application forms
  • Offer, confirmation and warning letter templates
  • Onboarding checklists
  • Appraisal forms
  • Training records

Example Questions

How many days of annual leave can I carry forward?

SourceEmployee handbook, section 6.4

Is a mobile phone bill claimable for sales staff?

SourceClaims policy, schedule B

Which candidates have a CIDB green card and three years site experience?

SourceShortlist of 7 CVs with the matching lines

What is the probation period for executives?

SourceEmployee handbook, section 3.2

Illustrative questions. Document names and references are examples.

An HR officer handing a new employee a lanyard and onboarding folder beside a laptop showing a completed checklist
Onboarding packs prepared for each role, so day one is about people, not paperwork.

One workflow, automated end to end.

New hire onboarding, run by an AiServa workflow agent with a human approval step. How workflow automation works.

  1. 01 AI

    Offer accepted in the HR system

  2. 02 AI

    Onboarding checklist built for the role

  3. 03 AI

    Welcome pack and policy summaries drafted

  4. 04 Human

    HR reviews and sends

  5. 05 AI

    Acknowledgements tracked

  6. 06 AI

    Progress logged for HR

What hr professionals use.

See Every Capability
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AI Agent

An agent that finishes the task, not a chat box.

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HR Policy Answers

Staff questions answered from the handbook.

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Knowledge Bases

Ask your own documents, get the source.

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Skills

Teach it how your team does a job, once.

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Commands

Saved requests you run with /name.

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Approvals

Ask, approve, and keep a record.

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Company-Wide Knowledge Base

One place to ask about every policy and procedure.

Confidential by where it runs.

Employee records are personal data under Malaysia's Personal Data Protection Act 2010. AiServa processes them on your own server, connects only to the HR fields a use case needs, excludes salary data by default, and logs every access. It answers from your policies; it does not give employment law advice.

Runs on your server
Role-based access
Every answer logged

More on security, access control and air-gapped deployment.

Questions HR Professionals Ask

Can the policy assistant give wrong answers?expand_more

It answers only from your own handbook and policies and shows the section it used, so staff can check. If the policy does not cover a question, it says so and points the employee to HR.

Does AI decide who gets hired?expand_more

No. It reads CVs against the requirements you set and explains each match. Shortlisting decisions and interviews remain with people.

Does it know the Employment Act 1955?expand_more

It can search any reference material you add to the knowledge base, including your summary of statutory requirements. It is a search and drafting tool, not a source of legal advice.

AiServa for other professions

Engineers Lawyers Accountants Doctors and Clinics Architects and QS Procurement Educators Property Agents and Valuers Insurance and Claims Logistics and Supply Chain Consultants

Create your own AiServa workspace.

Free for 14 days with every feature. Sign up, pair your own AI server or add your own cloud keys, invite your team and give the AI Agent a real task.

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